Documentation Management Process Specialist

The Opportunity

We are looking for a driven and detail-oriented Documentation Management Process Specialist to proactively lead and enhance documentation practices across our HVDC projects. In this strategic role, you will work cross-functionally to ensure documentation delivery meets project milestones, while promoting process adherence and quality throughout the organization.

You will act as a trusted advisor to project teams, confidently guiding them through documentation standards and customer requirements. With a strong focus on continuous improvement, you’ll maintain and evolve our documentation instructions, support internal suppliers, and contribute to global process alignment. Your expertise will play a key role in ensuring compliance with ISO/IEC standards and driving operational excellence.

How You’ll Make an Impact

• Provide expert guidance to HVDC project teams on documentation processes to ensure smooth and compliant delivery to customers.
• Take ownership of maintaining and updating documentation standards, ensuring consistency across global projects.
• Lead assessments and audits related to ISO/IEC standards, supporting quality assurance and regulatory compliance.
• Roll out documentation processes globally and ensure they are understood and followed across all relevant functions.
• Monitor and report on documentation process adherence to drive improvements and support project success.
• Keep documentation instructions, charts, and standards current and aligned with evolving business needs.
• Deliver training and coaching to teams to strengthen their understanding of documentation systems and workflows.
• Identify opportunities for process improvements and contribute to a culture of continuous development.​

Your Background

• You are a structured, driven, and curious professional with strong leadership and collaboration skills.
• Comfortable leading large meetings and presenting to diverse audiences with confidence and clarity.
• You hold a university degree in a relevant field and have equivalent experience, along with 2–5 years working in process and quality management, ideally in a technical or project-based environment.
• Have solid knowledge of ISO/IEC standards; experience in standardization work is considered a plus.
• Certified in Lean Six Sigma (Yellow Belt or higher), with a focus on process improvement and efficiency.
• Experienced in using document management systems to support structured workflows and documentation control.
• Fluent in English and Swedish, with additional languages seen as an advantage in a global setting.

What we offer

• Collective agreement
• Flexible working time
• Health care and wellness allowance
• Fantastic career possibilities within Hitachi Energy both within Sweden and globally
• Mentor to support you throughout onboard phase
• Various trainings and education supporting employee development​
• Diversified company with over 70+ nationalities working in Sweden
• Supplementary compensation for parental leave
• Employee Benefit Portal with thousands of discounts and perks

More about us

Are you ready for a new exciting challenge – apply today!

Recruiting manager Mattias Engvall mattias.engvall@hitachienergy.com will answer your questions about the position. Union representatives – Sveriges Ingenjörer: Mikael Hjort, +46 107-38 29 86; Unionen: Fredrik Holmgren, +46 107 38 21 85; Ledarna: Frank Hollstedt, +46 107 38 70 43. Any other questions can be directed to Talent Partner Antra Volujevica antra.volujevica@hitachienergy.com