HR Site Administrator

Job Summary

The HR Site Administrator will be responsible for the day-to-day administration of HR functions, ensuring smooth site operations, compliance with company policies, and the delivery of a positive employee experience. This role serves as the first point of contact for all HR-related inquiries at the site and works closely with the central HR team to support and implement HR initiatives and practices.

Key Responsibilities

• Serve as the main point of contact for employees and site management, providing guidance on HR policies, procedures, and programs.
• Coordinate onboarding and orientation for new employees, ensuring a smooth integration into the organization.
• Assist employees with welfare-related inquiries and ensure they receive appropriate support.
• Travel between multiple sites across Gävle, Sweden, to provide consistent HR support and address on-site matters.
• Manage and resolve employee issues promptly, assessing and addressing concerns appropriately.
• Provide guidance and support to employees when dealing with local authorities, including residency permits and tax matters.
• Act as a liaison between employees and management to ensure clear, effective communication.
• Maintain accurate and up-to-date employee records, including personal data, employment contracts, and HR documentation.
• Support the implementation of HR policies, procedures, and best practices in compliance with local labour laws and company standards.
• Assist with employee relations matters, including conflict resolution, disciplinary actions, and grievances, in collaboration with the HR department.
• Support payroll processes by collecting, verifying, and submitting time and attendance data accurately and on time.
• Contribute to special HR projects and initiatives as required.

Qualifications and Skills

• Previous experience in HR administration, ideally in a multicultural environment.
• Experience with time and attendance systems and accurate timesheet processing.
• Good understanding of payroll processes and related administrative tasks.
• Familiarity with Swedish employment laws and regulations is an advantage.
• Strong organizational, communication, and interpersonal skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• A proactive, empathetic, and solution-oriented approach.
• B-Driving License

Language

• Fluency in English (spoken and written)
• Romanian (considered a plus).

What We Offer

• Competitive salary package
• 25 days of annual holiday
• Health and pension insurance
• Opportunities for professional development and career progression
• A collaborative and inclusive working environment
• The opportunity to be part of a dynamic, international team

Application deadline: March 30, 2026 Enter reference: HR Site Administrator in your application

Apply by email: alexandru.naghi@benbau.com